Consumer services

AI sales agent for Translation Agency — sells over chat 24/7

AI sales agent for translation agencies — scopes the job and closes on a quote with an order

  • ✓ One-time · no subscription fees
  • ✓ Pay-as-you-go AI usage
  • ✓ Ready in an hour
  • ✓ 14-day money-back guarantee

conversation → qualification → objection handling → deal · 24/7 in every channel

AI sales agent for Translation Agency — AI sales agent for translation agencies — scopes the job and closes on a quote with an order

Every inquiry a translation agency receives is a quoting exercise: language pair, word count, subject matter, certified or notarized, deadline. Most arrive as one line — "how much to translate my documents?" — and a project manager burns twenty minutes of back-and-forth before a per-word rate can even be applied. Meanwhile the prospect is pasting the same question to three competitors, and the fastest complete quote usually wins. SL-CLAW puts a multilingual AI sales chatbot on your website, WhatsApp, Instagram, and Telegram that scopes the job on the spot: it pins down the language pair and certification requirements, asks for the document, handles the "can't ChatGPT do this?" objection, and closes on a quote — running the whole sales conversation in the prospect's own language, which is the least a translation company's intake should do.

Where sales usually get lost in this industry

  • RFQs arrive with no file, word count, or deadline — a project manager spends 15–20 minutes of back-and-forth per inquiry before a per-word rate can even be applied.
  • Certified-document requests land overnight from other time zones; by the time your office opens, the prospect already has quotes from two competitors.
  • "Why not just use Google Translate or ChatGPT?" — your front desk re-explains certified translation, translator liability, and USCIS acceptance rules every single day.
  • Clients mix up certified, notarized, sworn, and apostilled — the wrong assumption produces the wrong quote and painful rework after the sale.
  • Price shoppers compare naked per-word rates; nobody on first contact explains TM repetition discounts or why a medical patent needs a subject-matter specialist.
  • Your intake runs in English only while you sell translation into dozens of languages — the irony isn't lost on prospects who would rather write in their own language.

What the bot does in this industry

AI sales agent for Translation Agency: qualifies the document type, language pair, volume, and whether certification is needed, recommends the right translator specialization for the specific job and closes on a cost estimate and document intake for translation. It doesn't just log inquiries — it runs the conversation, qualifies the buyer, handles objections, and drives the deal to close.

  • Qualifies the document type, language pair, volume, and whether certification is needed
  • Recommends the right translator specialization for the specific job
  • Closes on a cost estimate and document intake for translation
Sales skills and industry expertise come built in. You upload your catalog, prices, and company details — and the bot gets to work right away.

Who is this for?

A person or company that needs documents translated, certified or not: clarifies the language pair, volume, and notarization/apostille needs. Values an exact estimate and a clear turnaround.

Market at a glance

  • ~$0.09–0.25/word — Average cost of professional translation per word (Smartling, Translation Rates)
  • $67.9B — Global language services market size (2023) (Nimdzi 100, 2024)
  • ~7% per year — CAGR 2023–2030 (Grand View Research (7.2%) / Nimdzi (7.0% through 2028))

The math, honestly

  • The agent costs $300 one-time. AI usage runs about $0.50 per conversation ($0.10–$1.00 depending on length) — no monthly subscription, and a $20 usage balance is included at activation.
  • 100 inquiries a month ≈ $50 in AI costs. Run the math against your own rate card: at $0.10 per word, a single 2,000-word contract job bills $200 — one converted inquiry can cover months of usage.
  • If a PM spends 15–20 minutes qualifying each raw RFQ, 100 inquiries is 25–33 hours of PM time per month that the agent absorbs before a human ever touches the job.
  • One certified-document order lost to a faster competitor overnight costs more than the agent's entire monthly running cost.

No promised conversion percentages — we don't know your numbers. This is arithmetic you can redo with your own inquiry volume and average job size. If it doesn't hold, there's a 14-day money-back guarantee.

Drives the deal to the money — and doesn't drop it

Not an "inquiry received" auto-responder. It walks the customer from the first question all the way to "estimate + inquiry" — and if they go quiet, it follows up on its own.

  • Follows up to close: handles the last objections and calmly walks the customer to payment
  • Comes back to cold leads — reminds without pressure until the customer buys or clearly declines
  • Remembers the customer and chat history — recognizes them by name, budget, and past interests instead of starting from scratch
  • Invoices, quotes, contracts, CRM or 1C integration — available as a separate implementation for your business

What else the AI sales agent can do

  • Works in Telegram, WhatsApp, Instagram, and the website chat widget — text and voice
  • Understands voice messages and replies with voice — speech recognition and synthesis
  • Detects the deal stage on its own and moves it forward — 7 stages to close
  • Uncovers customer needs with the SPIN technique — asks the right questions
  • Answers from your knowledge base — catalog, price list, PDFs, website
  • Hands hot leads and tasks to your sales rep, alerts on "hot" stages
  • Logs the lead in your CRM (HubSpot, Pipedrive), creates tasks, and books meetings
  • Understands English, Ukrainian, and Russian
  • Picks the right AI "power" for the conversation complexity — cheaper on simple ones

FAQ

What if it doesn't work out — can I get a refund?

Yes — a 14-day money-back guarantee from the payment date. Not a fit? Contact support and we'll process the refund within 24 hours. Details are in the Terms of Service.

Will a subscription fee creep in over time?

There is no subscription fee at all. The agent is a one-time purchase ($300, one plan with everything included). After that you only pay for AI usage via the token. If the bot isn't talking, nothing is charged.

What if I can't set it up myself?

Self-service with the step-by-step guide works for most people — it deploys in about an hour. If you'd rather not deal with it, there's a Custom build from $2200: we tailor it to your business, set up integrations (CRM, 1C), load the knowledge base, and train your team.

How to set up the bot for Translation Agency so it actually sells

  • Set up discovery of document type and certification needs — the agent quotes cost and turnaround precisely.
  • Add specialization matching (medical/legal/technical) — the client gets the right quality and doesn't walk away.
  • Enable document intake for volume assessment — the inquiry gets a next step instead of stalling.

Which systems can the bot connect to?

  • HubSpot — CRM handoff of qualified inquiries out of the box (webhook/API)
  • Pipedrive — CRM handoff of qualified inquiries out of the box (webhook/API)
  • Plunet BusinessManager — inquiry-to-order handoff via webhook/API, configured during implementation ($1,000)
  • Protemos — lead and job-request handoff via webhook/API, set up during implementation ($1,000)
  • Smartcat — project intake data via webhook/API, scoped during implementation or a custom build
  • QuickBooks — order and payment data handoff via webhook/API, configured during implementation or a custom build

Is this sales call translation software?

Not live call interpreting — it's a multilingual AI sales chatbot. It detects the language a prospect writes in (or speaks — it understands voice messages and can answer with voice) and runs the entire sales conversation in that language, on your website widget, WhatsApp, Instagram, and Telegram. For a company that sells translation, intake that only speaks English is a credibility problem; this closes it.

Does it understand certified vs. notarized vs. apostille?

It's trained on your service list and rules during setup: what you certify in-house, what requires a notary, when a client actually needs an apostille or a sworn translator. It explains the difference the way your project managers would — and stops quoting the wrong product to confused clients.

How can it quote without seeing the document?

It doesn't guess. It asks for the file or scan, pins down the language pair, deadline, subject matter, and certification needs, and applies your rate card where the rules are clear. Anything non-standard goes to a human with a complete brief — and the handoff happens right in the chat.

Can it push inquiries into our TMS — Plunet, Protemos, Smartcat?

HubSpot and Pipedrive work out of the box via webhook/API. Handing inquiries into a TMS like Plunet or Protemos is a webhook/API integration set up during implementation ($1,000) or a custom build, depending on how deep the connection needs to go — tell us what your workflow looks like and we'll scope it.

Clients send voice messages in Spanish and Portuguese. Can it handle that?

Yes — it understands voice messages and can answer with voice, in the client's language. No more "sorry, could you type that out?" from your front desk.

Does it just collect a lead, or actually close the sale?

It runs a real sales conversation (SPIN-based): qualifies the job, handles the "ChatGPT can do it" objection, and issues the quote and invoice directly in the chat — so a ready-to-buy client can pay without waiting for your office to open.

What exactly do we own for $300?

The full code of your agent — it runs for you, not on a rented seat. You get core engine updates, pay one-time for the bot, and only cover AI usage (~$0.50 per conversation). Implementation with hands-on support is $1,000; a fully custom build starts at $2,200.

How long until it's live on our site?

Deployment takes about an hour. Teaching it your rate card, certification rules, and specializations is part of the setup — and if it's not working for you, there's a 14-day money-back guarantee.

Useful articles

Articles on sales automation in this industry — updated regularly.

All articles →

Under the hood

Anthropic OpenAI Google Gemini GitHub